Recruiting Shouldn’t Be So Hard: Here’s How to Streamline Your Recruitment Process

When looking at how big or successful a company is, we often forget the people behind the company’s growth. Sure, big numbers seem attractive and praise-worthy, but nothing would have been possible without the employees. Thus, a good recruiting process is essential to find the best talent — after all, the employees are the most important investment any business makes, and that goes for any industry. 


Getting your recruitment strategy right is important to business success. Taking a strategic approach to recruitment encourages your talent teams to view the hiring process as ongoing, rather than solely advertising a job and hoping that they receive the right applicants.


When dealing with recruitment, it is also always important to remember that one wrong move can lead to years of damage. In fact, three in four companies admitted that hiring the wrong person affected their business negatively. As a result, this compromised the quality of work, leading to dissatisfied clients, and a loss of revenue. 


To ensure proper recruiting, one must have highly talented people in operations, HR, and marketing that have the correct skill set and is a good fit for your culture. Read on for tips.

Table of Contents

What are the 5 stages of recruitment?

recruitment process tips

The key to finding quality talent is to recognize the importance of each stage of the recruitment process. It is crucial to establish a clear recruitment workflow that aims to find the right fit for the right job at the right time. Here, check out the five steps the recruitment lifecycle consists of:

1. Identifying the hiring needs

The hiring process always begins by identifying the needs of the company. Whether it’s a new position or recently vacated, you cannot find what you need if you don’t know what you need in the first place. So, your recruitment process should start with identifying your requirements, followed by analyzing the job specifications including the knowledge, skills, and experience required for the role. 

2. Know the job description

Once you know exactly what you need with knowledge, skills, and experience, it is time to determine the qualifications, characteristics, and requisite experience. Preparing a comprehensive job description will help you know what your potential employees must have in order to meet the demands of the role.

3. Finding top-quality talent

Identifying the right talent, attracting them, and motivating them to apply are the most important aspects of the recruitment process. In order to do that, the job listing should be advertised internally to generate referrals, as well as externally on popular social networking sites and preferred job boards.

4. Screening and Shortlisting

In order to move forward with the recruitment process, you need to screen and shortlist applicants efficiently and accurately. Most of the time, this is where the hiring process gets difficult and challenging.

5. Interviewing

The shortlisted applications will now move through the interview process prior to receiving an offer letter or a rejection note. Depending on the size of the hiring team and their recruitment needs, several interviews may be scheduled for every candidate.

Best practices for the recruitment process

recruitment process tips

To successfully find and hire the best talent, you have to look beyond the resume and work to reduce friction in the process. Following the best practices below can help you attract top talents and land employees that are the perfect fit for your company. Here are some tips:

Create a system

As a recruiter, you have to complete a lot of tasks throughout the day. To get them done, you need a routine. Make a daily to-do list and mark off items as you finish them. You may also use a tool like a recruiter daily schedule that will help you stay on top of your recruiting activities. 

Organize candidate pools

Applicants are all different. It totally doesn’t make sense to lump them all into the same group. Separate candidates by skill, experience, and industry. You can also organize candidates by their level of interest and location.

Maintain an open dialogue

Communicate with candidates throughout the hiring process so they stay engaged. Showing candidates that you appreciate them and respect their time will not only reflect positively on the recruiter but also on the company.

Invest time with top candidates

Not only do you want to keep your top candidates engaged, but you also want to ensure that you are hiring the right people. A single interview cannot give you and the candidate enough time to truly get to know each other. Try a quick pre-screening call and build on your in-person interview.

Search for competencies

Look for a candidate that matches your culture and values, has a strong work ethic, and has a continuous learning mentality. Ensuring your new hire fits all these will allow you to move them to new positions as needed.

Top recruitment tools you should have

recruitment process tips

Recruitment tools are popular solutions for businesses that need to coordinate hiring tasks and streamline the recruitment process. They can help you save time and money, and help you funnel more resources into the labor-intensive aspects of talent acquisition. 


As technology advanced, the number of tools in a recruiter’s toolbox has ballooned. Here are some of the best that you need today:

1. Proofhub

Running the recruitment process can be quite complicated. So, if you are looking for a simple website with highly beneficial features, Proofhub is definitely the recruitment tool for you. It has all the capabilities of an efficient applicant tracking system, onboarding software, and a collaboration tool.

2. Click Boarding

Focusing on building an employee engagement experience, Click Boarding helps you with onboarding and offboarding processes. You can create process flows or pick from the basic ones that the software suggests.

3. GoHire

GoHire speeds up your hiring process. With its powerful analytics tool, you can make more informed decisions and build more effective hiring processes. You also get permission controls to stay on top of everything that’s being done in this recruitment tool.

4. SmartRecruiters

This all-in-one recruitment tool takes care of everything from attracting the right talent to selecting and hiring them for your business. Going above and beyond the simple talent management systems, this software leverages technology for seamless collaboration, assessments, and Artificial Intelligence.

5. BambooHR

If you’re looking for a tool that helps you in everything you need to manage talent in your organization, BambooHR is the tool for you. With the e-signatures feature, this tool helps organizations take one step forward toward making processes paperless.

6. Joblu

Meet your next hire at Joblu! This tool gives recruiters a new way to network with candidates as it makes the hiring process a two-way street. Employers and job seekers can swipe right or up on potential roles, and initiate a conversation when they match.

Frequently Asked Questions About the Recruitment Process

Q: What are the 5 stages of the recruitment process?

A: The stages refer to identifying the hiring needs, knowing the job requirements, searching for the right talent, screening, shortlisting, and interviewing. 


Q: What are the types of recruitment?

A: Recruitment has two types: Internal and External recruitment. Internal Recruitment takes place within the concerned organization, while external recruitment is the type which has to be solicited from outside the organization.


Q: Why is the recruitment process important?

A: The importance of recruitment includes gaining skilled employees, assuring cultural fit, saving time and money, and it serves as a pre-math for selection.


As the world grows and evolves, so does the world of recruitment. It is simply not good enough to use the same methods and approaches from ten years ago. If the hiring space is changing, so should your HR recruitment process. No company, large or small, can afford to be without a hiring process. Why? Because your competitors have already embraced HR tech and your business can’t afford to keep bleeding money with poor hiring decisions. 


Are you an employer? Create online job posts on Joblu now to advertise positions at your company. Our smart filtering feature lets you match with the candidates that fit your company and values.

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